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The 2018 Local Authority reporting requirements are a dramatic shift from those of previous years, intended to make these reporting requirements simpler, easier, and faster as you and your colleagues deliver critical services to Georgians.
Consolidated Reporting
Historically, local authorities have had two annual reporting requirements to the Georgia Department of Community Affairs – 1) Authority Registration, due January 1 of each calendar year; and 2) the Report of Authority Finance, due within six months of the end of the authority’s fiscal year. During the 2018 legislative session, HB257 passed overwhelmingly in both chambers of the Georgia General Assembly and was signed into law by Governor Deal on May 3, 2018. This bill combines these two into a single report on one timeline.
Beginning with FY2018, these two separate reporting requirements are now a single filing - the Annual Authority Registration and Financials, or AARF - due within six months of the end of your authority's fiscal year.
If your authority's fiscal year ended January 31-June 30, 2018, you will no longer be required to submit a stand-alone registration by January 1.
If your authority's fiscal year ended/ends July 31-December 31, 2018, you will be required to submit a separate registration no later than January 1, 2019. This will be your final stand-alone registration.
This registration can be accessed at https://apps.dca.ga.gov/AuthoritiesRegistration/Index.aspx
Full information on the AARF conversion, including a transition guide, template form, and conversion chart are available below:
Uniform Chart of Accounts (UCOA)
Beginning with this FY2018 AARF, you will find that authority financial reporting is now in the form of this Uniform Chart of Accounts. Authorities are not required to use UCOA for internal accounting purposes, but this will ease reporting for those managing finances with the UCOA or with finances administered by a local government using UCOA.
With these clearly defined accounts, much of the "guesswork" from the previous authority finance report will be removed.
For your convenience, you can access the UCOA below:
| Type of Authority | OCGA Citation |
|---|---|
| Development Authority | OCGA § 36-62-1 |
| Downtown Development Authority | OCGA § 36-42-1 |
| Hospital Authority | OCGA § 31-7-70 |
| Joint Development Authority | OCGA § 36-62-1 |
| Land Bank Authority | OCGA § 48-4-61 |
| Recreation Authority | OCGA § 36-64-1 |
| Regional Jail Authority | OCGA § 42-4-90 |
| Regional Solid Waste Management Authority | OCGA § 12-8-50 |
| Residential Care Facilities for the Elderly Authority | OCGA § 31-7-110 |
| Resource Recovery Development Authority | OCGA § 36-63-1 |
| Urban Residential Finance Authority | OCGA § 36-41-1 |
Many authorities, however, are activated pursuant to special statute authorizing the creation of a single authority. Often such special statutes deem authorities political subdivisions of the State, as opposed to an instrumentality of the State. The online Authorities Registration System requires local authorities to report whether they are or are not political subdivisions. The correct answer is dependent on the law that authorized the activation of the authority.
Independent authorities maintain a high degree of independence in their day-to-day operations and policy decisions. They are not included as components unit in any city or county audited financial statements. Independent authorities with only one city or county member jurisdiction should register as single-jurisdictional authorities. Independent authorities with more than one city and/or county member jurisdiction should register as multi-jurisdictional authorities.
| Attention or C/O |
Brent Dixon |
| Title/Position |
Chairman |
| Mailing Address |
P.O. Box 800 |
| City |
Adel |
| State |
GA |
| ZIP |
31620 |
| Email Address |
h_mcclain@windstream.net |
| Phone Number |
229-560-1038 |
| First Name |
Brent |
| Last Name |
Dixon |
| Email Address |
h_mcclain@windstream.net |
| Phone Number |
229-560-1038 |
| Current Term Start Date (MM/DD/YYYY Format) |
04/20/2013 |
| Current Term End Date (MM/DD/YYYY Format) |
04/19/2019 |
| On what date was required training completed? |
N/A |
| Through what organization/entity was required training completed? |
N/A |
| Board Member Name |
Billy Barfield |
| Current Term Start Date |
04/20/2017 |
| Current Term End Date |
04/19/2023 |
| On what date was required training completed? |
N/A |
| Through what organization/entity was required training completed? |
N/A |
| Board Member Name |
Iris Thomas |
| Current Term Start Date |
04/20/2015 |
| Current Term End Date |
04/19/2021 |
| On what date was required training completed? |
N/A |
| Through what organization/entity was required training completed? |
N/A |
| Board Member Name |
Howard McClain |
| Current Term Start Date |
04/20/2015 |
| Current Term End Date |
04/19/2021 |
| On what date was required training completed? |
N/A |
| Through what organization/entity was required training completed? |
N/A |
| Board Member Name |
Chase Daughtrey |
| Current Term Start Date |
04/20/2017 |
| Current Term End Date |
04/19/2023 |
| On what date was required training completed? |
N/A |
| Through what organization/entity was required training completed? |
N/A |
| Board Member Name |
Allen L. Parrish, Jr. |
| Current Term Start Date |
04/20/2013 |
| Current Term End Date |
04/19/2019 |
| On what date was required training completed? |
N/A |
| Through what organization/entity was required training completed? |
N/A |
| Board Member Name |
Michael Dinnerman |
| Current Term Start Date |
04/20/2015 |
| Current Term End Date |
04/19/2021 |
| On what date was required training completed? |
N/A |
| Through what organization/entity was required training completed? |
N/A |
| First Name |
Howard |
| Last Name |
McClain |
| Title |
Board Member |
| Mailing Address |
P.O. Box 486 |
| City |
Adel |
| State |
Georgia |
| ZIP |
31620 |
| Email Address |
h_mcclain@windstream.net |
| Phone Number |
229-560-1038 |
| Cash and Cash Equivalents (11.1100) | 236000 |
| Investments - Current (11.1300) | 0 |
| Interest Receivable - Current (11.1400) | 0 |
| Accounts Receivable (11.1900) | 0 |
| Intergovernmental Receivable (11.2700) | 0 |
| Notes Receivable - Current Portion (11.2800) | 0 |
| Rent Receivable - Current Portion (11.2900) | 0 |
| Inventories (11.3600) | 0 |
| Prepaid Items (11.3800) | 0 |
| Total | 236,000 |
| Capital Assets - Land (11.7100) | 750000 |
| Capital Assets - Infrastructure (11.7300) | 0 |
| (Infrastructure Accumulated Depreciation) (11.7310) | 0 |
| Capital Assets - Buildings (11.7400) | 0 |
| (Buildings Accumulated Depreciation) (11.7410) | 0 |
| Capital Assets - Machinery and Equipment (11.7500) | 0 |
| (Machinery and Equipment Depreciation) (11.7510) | 0 |
| Capital Assets - Construction in Progress (11.7600) | 0 |
| (Construction in Progress Depreciation) (11.7610) | 0 |
| Capital Assets - Other (11.7950) | 0 |
| Receivables (non-current) (Customer Payments) (11.5100) | 0 |
| Long-Term Investments (Notes Receivable) (11.5200) | 0 |
| Total | 750,000 |
| Accounts Payable (12.1100) | 0 |
| Salaries and Wages Payable (12.1200) | 0 |
| Payroll Deductions Payable (12.1300) | 0 |
| Employer's Share of Employee Benefits - Current (12.1400) | 0 |
| Matured Bonds Payable (12.2200) | 0 |
| Accrued Interest Payable (12.2400) | 0 |
| Unearned Revenue (12.2500) | 0 |
| Notes Payable - Current (12.2700) | 0 |
| Deferred Inflows of Resources (12.3600) | 0 |
| Customer Deposits Payable (12.7100) | 0 |
| Total | 0 |
| Employer's Share of Employee Benefits - Non-Current (12.5200) | 0 |
| Termination Benefits Payable - Non-Current (12.5250) | 0 |
| Net Pension Obligation (12.5265) | 0 |
| Notes Payable - Non-Current (12.5300) | 0 |
| Total | 0 |
| General Obligation Bonds Payable (12.5620) | 0 |
| Special Assessment Debt w/Government Commitment Payable (12.5640) | 0 |
| Revenue Bonds Payable (12.5660) | 0 |
| Other Bonds Payable (12.5680) | 0 |
| Total | 0 |
| Sales and Services (34.XXXX - Include total dollar value of all UCOA codes beginning with 34.) | 0 |
| Leases (38.1000) | 0 |
| Other Operating Revenues (Describe Below) | 0 |
| Total | 0 |
N/A
| Intergovernmental - Federal Grants (33.1000) | 0 |
| Intergovernmental - State Grants (33.4000) | 0 |
| Intergovernmental - Local Government Grants (33.6000) | 0 |
| Interest Revenues (36.1000) | 0 |
| Gains on Sale of Assets (39.2000) | 0 |
| Other Non-Operating Revenues (Describe Below) | 0 |
| Total | 0 |
N/A
| Personal Services - Salaries and Wages (51.1000) | 0 |
| Personal Services - Employee Benefits (51.2000) | 0 |
| Purchased/Contracted Professional and Technical Services (52.1000) | 0 |
| Purchased/Contracted Property Services (52.2000) | 0 |
| Other Purchased/Contracted Services (52.3000) | 0 |
| Supplies (53.1000) | 0 |
| Depreciation (56.1000) | 0 |
| Other Operating Expenses (Describe Below) | 0 |
| Total | 0 |
N/A
| Interest Expense (58.2000) | 0 |
| Governmental Expenses (to federal, state, or local governments) (57.1000) | 0 |
| Loss on Sale of Assets (57.5000) | 0 |
| Other Non-Operating Expenses (Describe Below) | 0 |
| Total | 0 |
N/A
Current Assets
Cash and Cash Equivalents (11.1100) : $
Investments - Current (11.1300) : $
Interest Receivable - Current (11.1400) : $
Accounts Receivable (11.1900) : $
Intergovernmental Receivable (11.2700) : $
Notes Receivable - Current Portion (11.2800) : $
Rent Receivable - Current Portion (11.2900) : $
Inventories (11.3600) : $
Prepaid Items (11.3800) : $
Total Current Assets: $
Other Current Assets : $
Non-Current Assets
Capital Assets - Land (11.7100) : $
Capital Assets - Infrastructure (11.7300) : $
(Infrastructure Accumulated Depreciation) (11.7310) : $
Capital Assets - Buildings (11.7400) : $
(Buildings Accumulated Depreciation) (11.7410) : $
Capital Assets - Machinery and Equipment (11.7500) : $
(Machinery and Equipment Depreciation) (11.7510) : $
Capital Assets - Construction in Progress (11.7600) : $
(Construction in Progress Depreciation) (11.7610) : $
Capital Assets - Other (11.7950) : $
Receivables (non-current) (Customer Payments) (11.5100) : $
Long-Term Investments (Notes Receivable) (11.5200) : $
Total Non-Current Assets: $
Other Non-Current Assets : $
Accounts Payable (12.1100) : $
Salaries and Wages Payable (12.1200) : $
Payroll Deductions Payable (12.1300) : $
Employer's Share of Employee Benefits - Current (12.1400) : $
Matured Bonds Payable (12.2200) : $
Accrued Interest Payable (12.2400) : $
Unearned Revenue (12.2500) : $
Notes Payable - Current (12.2700) : $
Deferred Inflows of Resources (12.3600) : $
Customer Deposits Payable (12.7100) : $
Total Current Liabilities : $
Additional Current Liabilities : $
Non-Current Liabilities
Employer's Share of Employee Benefits - Non-Current (12.5200) : $
Termination Benefits Payable - Non-Current (12.5250) : $
Net Pension Obligation (12.5265) : $
Notes Payable - Non-Current (12.5300) : $
Total Non-Current Liabilities: $
Additional Non-Current Liabilities : $
Total Bonds Payable
*Net of unamortized premiums/discounts and deferred amounts on refunding
General Obligation Bonds Payable (12.5620) : $
Special Assessment Debt w/Government Commitment Payable (12.5640) : $
Revenue Bonds Payable (12.5660) : $
Other Bonds Payable (12.5680) : $
Total Bonds Payable : $
Revenues
Sales and Services (34.XXXX - Include total dollar value of all UCOA codes beginning with 34.) : $
Leases (38.1000) : $
Other Operating Revenues : $
Total Operating Revenues : $
Intergovernmental - Federal Grants (33.1000) : $
Intergovernmental - State Grants (33.4000) : $
Intergovernmental - Local Government Grants (33.6000) : $
Interest Revenues (36.1000) : $
Gains on Sale of Assets (39.2000) : $
Other Non-Operating Revenues : $
Total Non-Operating Revenues : $
Personal Services - Salaries and Wages (51.1000) : $
Personal Services - Employee Benefits (51.2000) : $
Purchased/Contracted Professional and Technical Services (52.1000) : $
Purchased/Contracted Property Services (52.2000) : $
Other Purchased/Contracted Services (52.3000) : $
Supplies (53.1000) : $
Depreciation (56.1000) : $
Other Operating Expenses : $
Total Operating Expenses : $
Non-Operating Expenses
Interest Expense (58.2000) : $
Governmental Expenses (to federal, state, or local governments) (57.1000) : $
Loss on Sale of Assets (57.5000) : $
Other Non-Operating Expenses : $
Total Non-Operating Expenses : $
N/A
| Certifying Person |
Howard McClain |
| Certifying Person Title |
Board Member |
| Telephone Number |
229-560-1038 |
| Email Address |
h_mcclain@windstream.net |
05/10/2021
Current Assets
Cash and Cash Equivalents (11.1100) : $
Investments - Current (11.1300) : $
Interest Receivable - Current (11.1400) : $
Accounts Receivable (11.1900) : $
Intergovernmental Receivable (11.2700) : $
Notes Receivable - Current Portion (11.2800) : $
Rent Receivable - Current Portion (11.2900) : $
Inventories (11.3600) : $
Prepaid Items (11.3800) : $
Total Current Assets: $
Other Current Assets : $
Non-Current Assets
Capital Assets - Land (11.7100) : $
Capital Assets - Infrastructure (11.7300) : $
(Infrastructure Accumulated Depreciation) (11.7310) : $
Capital Assets - Buildings (11.7400) : $
(Buildings Accumulated Depreciation) (11.7410) : $
Capital Assets - Machinery and Equipment (11.7500) : $
(Machinery and Equipment Depreciation) (11.7510) : $
Capital Assets - Construction in Progress (11.7600) : $
(Construction in Progress Depreciation) (11.7610) : $
Capital Assets - Other (11.7950) : $
Receivables (non-current) (Customer Payments) (11.5100) : $
Long-Term Investments (Notes Receivable) (11.5200) : $
Total Non-Current Assets: $
Other Non-Current Assets : $
Accounts Payable (12.1100) : $
Salaries and Wages Payable (12.1200) : $
Payroll Deductions Payable (12.1300) : $
Employer's Share of Employee Benefits - Current (12.1400) : $
Matured Bonds Payable (12.2200) : $
Accrued Interest Payable (12.2400) : $
Unearned Revenue (12.2500) : $
Notes Payable - Current (12.2700) : $
Deferred Inflows of Resources (12.3600) : $
Customer Deposits Payable (12.7100) : $
Total Current Liabilities : $
Additional Current Liabilities : $
Non-Current Liabilities
Employer's Share of Employee Benefits - Non-Current (12.5200) : $
Termination Benefits Payable - Non-Current (12.5250) : $
Net Pension Obligation (12.5265) : $
Notes Payable - Non-Current (12.5300) : $
Total Non-Current Liabilities: $
Additional Non-Current Liabilities : $
Total Bonds Payable
*Net of unamortized premiums/discounts and deferred amounts on refunding
General Obligation Bonds Payable (12.5620) : $
Special Assessment Debt w/Government Commitment Payable (12.5640) : $
Revenue Bonds Payable (12.5660) : $
Other Bonds Payable (12.5680) : $
Total Bonds Payable : $
Revenues
Sales and Services (34.XXXX - Include total dollar value of all UCOA codes beginning with 34.) : $
Leases (38.1000) : $
Other Operating Revenues : $
Total Operating Revenues : $
Intergovernmental - Federal Grants (33.1000) : $
Intergovernmental - State Grants (33.4000) : $
Intergovernmental - Local Government Grants (33.6000) : $
Interest Revenues (36.1000) : $
Gains on Sale of Assets (39.2000) : $
Other Non-Operating Revenues : $
Total Non-Operating Revenues : $
Personal Services - Salaries and Wages (51.1000) : $
Personal Services - Employee Benefits (51.2000) : $
Purchased/Contracted Professional and Technical Services (52.1000) : $
Purchased/Contracted Property Services (52.2000) : $
Other Purchased/Contracted Services (52.3000) : $
Supplies (53.1000) : $
Depreciation (56.1000) : $
Other Operating Expenses : $
Total Operating Expenses : $
Non-Operating Expenses
Interest Expense (58.2000) : $
Governmental Expenses (to federal, state, or local governments) (57.1000) : $
Loss on Sale of Assets (57.5000) : $
Other Non-Operating Expenses : $
Total Non-Operating Expenses : $
Certifying Person: Howard McClain
Certifying Person Title: Board Member
Telephone Number: 229-560-1038
Email Address: h_mcclain@windstream.net
Date of Certification and Submission: 05/10/2021
| Response Report Link | https://stofgeorgia.pdx1.qualtrics.com/apps/single-response-reports/reports/HBYvsrhgsYZiZjk8CDZG9HHbkqodqJboTq7IznNEnER9kPf6vYtCHBV_3FZ1NYgwBi-hEShrwMgKSIz_8x3-fQibFWFBKjxZS90KKWk-hjEuDQRJtJPxU0eOR_euQYoP2amcUxWxN_x470RQTzZkAsa88-RGbRO5djbdsnnXq8BzczKTLn3koDCmTI5Bjs4LmNkfgwX2Ts6VcY5YyDMt4mdZpdQs50AqpSfJYtHvoZBByXGVb9O5X4NlIg-hJxvQrND9O0nx23GEEOVFWdVcLFU4jm8RQV0xgPvMxZ1H4R4ZRwxPiZbre8dUhgoEzYzBoljUtHnJeUSk0vLl_UK8jg |
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